• To be an excellent center of cultural, social, recreational and professional activities for the Singaporean and Malaysian community in UC Berkeley.
• To provide peer support and orientation for all members.
• To promote the understanding of Singaporean and Malaysian culture to the campus community.
• To foster a greater sense of interaction and a stronger community bonding among members.
  

• All UC Berkeley students, faculty and staff who are interested in the cultures of Singapore and Malaysia and are keen to interact with both Singaporeans and Malaysians are welcome to become active members in SMSA.
• Off-campus participants are welcomed and will be recognized as non-active members. They will not be allowed to hold office.
• Only active paying members may vote and hold office.
• There will be no hazing according to California State law; we will not restrict membership based upon race, color, national origin, sex, sexual orientation, age, or handicap.

I - Nomination Process

A2. Nominees shall then decide if he or she wants to accept or decline the nomination. Upon acceptance, the nominee becomes an official candidate for the position.

II - Electoral Process

A1. The electoral process will be conducted in the following order: President, Vice President, Secretary, Treasurer, Event Directors, Webmaster.

B1. Candidates running for the same position will have to make a Speech and have a Question and Answer session individually. All candidates can be present while other nominees of the same category make their speeches. The order of speeches will be determined among the candidates. If no consensus can be made, the incumbent chair will decide the order.

* The time limit for speeches varies according to the position as follows: President- 4 minutes, Vice President- 4 minutes, and all other positions shall be limited to 3 minutes per candidate.
* The time limit for the Question and Answer session varies according to the position as follows: President- 4 minutes, all other officers shall be allowed 3 minutes. The time limit includes the time taken to ask and answer the questions.
* Candidates running for more than one position are required to state their order of preference for the positions at the start of this Question and Answer session.

C1. When all the candidates contesting for a position have undergone the abovementioned process, they shall all exit the room and there shall be a Discussion about them. When the Discussion is over, the candidates shall return to the room and the next group of candidates contesting for the next position shall be called to exit the room.

* This discussion will be an opportunity when members of the floor will be able to give constructive feedback. The feedback given has to be substantiated with an example or a solid reason to ensure that the Discussion remains fair and objective. This Discussion shall be moderated by a member of the existing SMSA committee.
* The length of the Discussion for each position shall be decided by the incumbent President and SMSA committee, depending on the number of candidates running for the post.

III - Voting and Committee Formation

A1. Members eligible to vote shall be given the voting slips at the start of the election process.

i) All past and present paying members are eligible to vote. Individuals that have never been members before will be asked to pay a commitment fee of $10 that may be applied towards next semester's membership fees.

A2. Members are given two votes for each position except Event Director, where they can cast three votes.

B1. Existing SMSA committee members other than the Treasurer shall count the votes.

B2. The Treasurer shall give an update on the Treasury Accounts during vote counting.

C1. The Incoming President will decide the number of Event Directors based on the needs of the club, and will be allowed to make adjustments should there be a change in needs.

C2. For each position, the candidate with the most number of votes shall be elected to the position. For the position of Event Director, the number of candidates (as specified by the President) who have the top number of votes shall be elected to the positions.

C3. In event that a candidate is elected to more than one position, that candidate shall have to decide which position he or she would like to accept. The position(s) that is (are) rejected shall go to the candidates with the next highest number of votes.

D1. The new SMSA committee will be formed when all elected candidates accept their election.

• The association will have a general meeting once every semester and it will be called by the President.
• Election meetings have to be attended by at least 30 paying members or half the membership, whichever is smaller, for it to proceed.
• Mandatory Executive Committee meetings will be called by the President to prepare for events and discuss issues related to the club.
• A 1/2 majority vote within the Executive Committee is required for an executive decision to be passed.
• Special emergency meetings will be called if there is an urgent need for a dissolution to be decided upon, or if important matters relating to Singapore or Malaysia need to be discussed.

• Amendments will be proposed by committee members and a general meeting will be called via mass email one week before the meeting.
• This email will state specifically the agenda of the meeting and that a club vote is necessary for amendments to be passed.
• Three days before the meeting, a reminder of the meeting is to be sent out via mass email again.
• The amendment changes will be carried through only if half of the paying members (both on-campus and off-campus members) are present at the meeting, and there is a two-thirds majority vote in favor of it among those present.
• All amendments, additions or deletions must be filed with the Student Activities and Services office within one week of adoption.

• Dissolution will be decided upon with a vote within the committee and will be carried out with an eighty percent majority.
• All unspent ASUC funds shall remain the property of ASUC, all Graduate Assembly funds shall remain the property of the Graduate Assembly.
• All remaining privately obtained funds shall be donated to another nonprofit organization.

President:

• Call for and chair meetings with the committee.
• Organize and decide upon events proposed by events managers.
• Appoint committee members to handle various tasks necessary for success of events.
• Decide upon budget for various events with Treasurer.
• Contact potential sponsors for sponsorship for events.

Vice President:

• Assist the president in organizing events and delegating tasks to committee members.
• Chair sub-committees during big events such as Springfest and Seniors' Dinner.
• Contact potential sponsors for sponsorship for events.
• Assume the roles of the president during his/her absence.

Secretary:

• Attend meetings and type reports.
• The reports summarize the tasks of each committee member.
• In charge of the SMSA mailing list.
• Keep the records of members' details, and in charge of getting the list of new students.
• Support the committee members in all events.
• Contact potential sponsors for sponsorship for events.

Treasurer:

• Keep track of where the money of SMSA goes to and comes from, i.e. expenses and revenue.
• Finish up accounts after each event (don't let the work pile up!)
• Write checks for refunds. Source for and contact potential sponsors for sponsorship for events

Event Directors:

• Generate ideas and execute them with the support of the committee.
• Responsibilities include provision of logistics, organization of games, etc.
• The hands, legs, and creative juice of the committee!

Webmaster:

• (Create and) Maintain the website so everyone can be updated on upcoming SMSA events.
• Create online response forms for events whenever applicable.
• Perform any task that is somewhat computer related.